Close

Not a member yet? Register now and get started.

lock and key

Sign in to your account.

Account Login

Forgot your password?

The importance of document shredding

Nowadays, collecting and maintaining sensitive data is common practice among businesses. Storing paper files filled with important information about clients and the enterprise in general is not as simple as it might sound, because these files need to be protected even after they are no longer needed. Things such as customer lists, credit card information, payroll records and business operation documentation cannot fall into the wrong hands, as it would lead to serious problems. A correct disposal of documents that contain sensitive information is the legal responsibility of the business, so resorting to document shredding services is something that every business should do. Irrespective of their size, companies will be in the possession of important documents at some point. Disposing of them irresponsibly will lead to serious problems such as identity theft. Following are the main reasons why you need to hire shredding services, which that also prove the importance of this practice.

The importance of document shredding

Protect your customers against identity theft

More and more people are becoming victims of identity theft, so taking all possible measures against such incidents is a heavy responsibility. Businesses should ensure the safety of their customers’ personal information by resorting to both document shredding and destruction of media and hardware. Whether you have printed files or electronic files that contain sensitive information about your clients, destroying them properly should be your first priority after you no longer need them, because identity theft is a grave accusation and the fact that you failed to take all measures against such things will make you responsible. Credit card information for instance is data that requires protection, because people with malicious intent can use the information to steal from your clients. If you have data in your hands that could cause harm to others, you should make sure it becomes impossible to use.

Prevent lawsuits

With the increasing number of people suffering from identity thefts, the legislation pertaining information privacy and security is getting more rigorous by the day. Businesses that do not take immediate and responsible action against identity theft by ensuring advanced security measures will receive severe penalties. Complying with regulations is essential, because mishandling customers and employees’ information can lead to fines and in some cases even lawsuits. Shredding documents can help prevent such incidents. If you hire a professional service provider, all sensitive documents will be gathered inside a locked box and will be destroyed by that company from time to time, making it impossible for third parties to get  their hands on them.

Save space

Another reason why document shredding is essential for your business is the fact that leaving documents laying around will take up a lot of space. Do not underestimate the amount of files you will be handling, because everything you do will need to be recorded, so the number or files will reach an alarming number. It is impossible to store everything, so shredding them from time to time when they are no longer useful is a great way of saving space.